CONSTITUTION OF ASSOCIATION
1.0 NAME OF THE BODY
“Ex- Westcottian Association ” hereinafter referred as an EWA
The Registered office of EWA shall be located at the Bishop Westcott Boys School Namkum Ranchi-834010,with its branch office at Bishop Westcott Girls School ,Namkum , Ranchi. Bishop Westcott Boys School and Bishop Westcott Girls School situated at Namkum Ranchi hereinafter called “the Institute”
3.1 To provide a forum for the Alumni of the Institute.
3.2 To engage in such academic and social activities as shall contribute towards promoting liaison between the Alumni and the Institute.
3.3 To promote and protect the interest of members of EWA.
3.4 To establish and maintain relationship among the members of the different Associations/Societies Etc., either in Jharkhand or in different parts of other state.
3.5 To raise funds for EWA and to meet the expenses of EWA through subscriptions, donations or other resources and schemes.
3.6 To organize seminars, meetings, cultural and social activities/programs or debates etc.
4.0 MEMBERSHIP OF EWA
4.1 EWA shall consist of four classes of members viz., Life Members, Members, Patrons and Honorary Members. Any amount paid to EWA to be members of Association shall be non-refundable.
4.2.1 Member : Any alumnus of the Institute can become a member of the EWA by filing an application alongwith admission /enrolment fee for being admitted as member of EWA , of such amount as may be stipulated by the executive committee from time to time, and on so doing he/ she shall be admitted /enrolled as member of EWA,(Note: The word Alumnus for the purpose of this clause 4.2 shall include any individual who has spent at least one year in the Institute as an student.) and continue to be a member as long as he/ she pays subscriptions at the amount determined under these Rules, unless his/ her name has been removed from registers in one of the manners laid down in the Rules.
4.2.2 Members of Association shall pay their Annual subscriptions as also their enrolment fee and other fee to the Association as may be stipulated by the executive committee from time to time for participation in Annual Gathering/function ,seminars, cultural or social activities/program.
4.2.3 The Executive committee shall have the right to admission in any functions /seminars etc., of Association towards any member of the EWA.
4.4 Patron Member : Principals of the Institute i.e Bishop Westcott Boys School and Bishop Westcott Girls School situated at Namkum Ranchi, will be Patron Members of EWA.
4.6 Honorary Member : Any Alumnus of the Institute who has attained the age of 60 years or renowned individual Alumnus from various fields of society shall be elected as an Honorary Members as stipulated by the Executive Committee from time to time.
4.5.1 Life Member : Any alumnus of the Institute will be considered as a Life Member of the EWA by filing an application alongwith admission /enrolment fee for being admitted as member of EWA , on one time payment of such amount as may be stipulated by the executive committee from time to time, and on so doing he/ she shall be admitted /enrolled as Life member of EWA,(Note: The word Alumnus for the purpose of this clause 4.2 shall include any individual who has spent at least one year in the Institute as an student.) and continue to be a Life long member as long as he/ she desires to be under these Rules, unless his/ her name has been removed from registers in one of the manners laid down in the Rules.
4.5.2 The Life member thereafter may participate in all gatherings, functions ,seminars social or cultural activities of EWA ,without having to pay any other charges like participation fee etc, or annual subscriptions .
Life Members , Members , Patrons and Honorary Members shall be entitled to (subject to clearance of his /her dues towards EWA, if applicable)
5.1 Receive a copy of all publications of the EWA.
5.2 Participate in the activities of EWA.
5.3 Participate in the General Body meeting of the EWA with right to vote.
5.4 Nominate , Propose and Second Members for the office of the Executive Committee.
6.0 Admission of Members
6.1 Any Student , who have spend at least one year in the Institute viz Bishop Westcott Boys School or in Bishop Westcott Girls School Namkum Ranchi , Shall be automatically become eligible to apply for the life membership / member of EWA and on being admitted by the Executive Committee , pay the prescribed subscription.
6.2 Principals of the Institute i.e Boys and Girls school shall be the Patron member of EWA.
6.3 Any alumnus of the age of 60 and above or any renowned alumnus from various fields of society would be enrolled as Honorary Member but without the need for payment of any subscription of the EWA and upon being selected/admitted by the executive committee.
6.4 The EWA shall maintain a Register of all Members showing the date of admission , name , address etc.
6.5 Any Member of EWA shall be entitled to inspect the Register of Member after due service of a notice upon the Hony. Secretary of the EWA intimating his intention at least fifteen days prior to the date of inspection .The decision of Executive committee shall be final on approval for inspection.
7.1 In case a member of the Association defaults in payment of subscriptions or other dues for more than two consecutive years , his/ her membership will be suspended, this , however will be at the desecration of the Executive committee of association on sufficient cause of being shown by the member concerned.
7.2 Member whose name have been suspended from membership in the manner aforesaid , his/her membership will be active upon payment of dues, provided the executive committee may in suitable case refer re-admission on recording reasons.
8.0 REMOVAL OF THE MEMBER
Executive committee of the Association for misconduct , working against the interest of EWA and on sufficient reason, shall be empowered to remove a member of the EWA and thereafter his /her name shall be removed from the register maintained for the Membership of the EWA.
Subscriptions to all categories of Membership shall be as per decision taken by the Executive Committee from time to time.